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How to organise a school trip? Take a look at our essential guide

You are planning a school trip, but are unsure how to go about it?

Here is a slideshow that summarises the different stages and elements of the project: planning, deadlines, information meetings, checklists, educational programme…

Take a look at our essential guide here, as well as the type of trips that SILC can offer you.

Did you know that SILC can arrange any custom-made school trip request: the destination, length of stay, budget, specific theme or content for the trip?  For your future travel projects, contact SILC, or fill in the quote request form if your project is already relatively defined.

Preparing your Group Program

From preparation to realization of your stay you’ll benefit from the professional counseling, assistance and availability of our team.

preparation of a group trip in France

Before the stay:

Identify your needs

You should think about the trip´s main components: Dates – Destination(s) – Number of participants and leaders – Pedagogical purposes – Total budget

Prepare your project

Our counseling team will help you concretize your project, and will send you a personalized pricing, within 8 days after your request. You will get a detailed programme and quotation.

Propose your pedagogical project to your client

Your project is important. To assure its success, it is important to inform and motivate the participants with the pedagogical interests of the project. SILC helps you all the way during the project and can help you in the preparation of the selling material for your clients.

The project is accepted

As soon as you have approved the project, you should contact your SILC representative in order to confirm and secure your booking. You will receive the confirmation in return.

Complete file

At least 2 months before the arrival date, we should receive the full list of participants and leaders. We will therefore send you the pedagogical details of the programme and help you send back the “invitation letter” to obtain your visa (when visa is needed).

4 weeks prior to departure

We will send all the stay material elements (traveling details, detailed programme with hours of visits and meeting time, programme timing, vouchers, host families information…)

class trip in France

During the stay


Traveling hours are established in order to optimize your stay and it is therefore very important to respect them and inform your SILC local coordinator of any unexpected delay.


Your SILC local coordinator or one of its representatives, and the host families will meet your group at the meeting point indicated in the programme.

Excursions and visits

The programme timing is established with the local coordinator to optimize your trip. A copy is also given to the host families. It is therefore important to respect this timing and inform them of any delay during the stay. Meeting point is the same every day for departure and return of excursions if not specified otherwise.

Help and assistance

The SILC local coordinator remains your main interlocutor. He/she is available on site in case of any need. Added to this service, in case of emergency, our team is also available on a SILC hotline 24/7.


Upon your return, you should return the evaluation form as your satisfaction is important to us and your comments shall help us improve our programmes and service.

Need more info? Contact SILC here